Why put this in writing?

In a workplace dispute the record counts. A businesslike letter shows that you raised the matter seriously and properly, with a date attached.

Can I get advice on this?

For a serious dispute, speak to your union, Acas, Citizens Advice or your legal expenses insurer. This letter is intended as the first formal step on the record.

Send-a-Letter.co.uk

Workplace grievance letter

In a dispute at work it is important to put your position in writing. This letter sets out the situation in businesslike terms and proposes a resolution.

Your details

Full name Street and number

Postcode Town or city

Who are you writing to?

Name of the company or organisation Street and number

Postcode Town or city

Country

About your letter

What is the dispute about? Keep it short, for example: disagreement over a change to my role.What has happened? Set out factually what happened, with dates. Keep it businesslike.What outcome do you want? (optional)For example a meeting, mediation, or a return to the previous arrangement.

Preview of your letter

This is exactly what goes on paper.

Full name

Name of the company or organisation

25 July 2026

Re: Formal grievance regarding

Dear Sir or Madam,

The situation is as follows

The resolution I am seeking is

I ask you to reply to this letter in writing within fourteen days so that we can reach a workable resolution. I am willing to discuss the matter with you.

Yours faithfully,

Full name

Email address We send your confirmation here.Send by recorded deliveryRecommended for this letterWith proof of posting and proof of delivery.

What to look out for

Stay factual and businesslike. Describe what happened and when, without accusations.
Give specific dates and events: it makes your letter far stronger if there is a formal process later.
Always propose a resolution. It shows you are being constructive.
Check whether your employer has a written grievance procedure and follow it; Acas also publishes a free code of practice on handling grievances.
Send by recorded delivery and keep a copy — in a workplace dispute the paper trail matters.

FAQ

Why put this in writing?: In a workplace dispute the record counts. A businesslike letter shows that you raised the matter seriously and properly, with a date attached.
Can I get advice on this?: For a serious dispute, speak to your union, Acas, Citizens Advice or your legal expenses insurer. This letter is intended as the first formal step on the record.

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